Accounting & Finance Assistant (Part-time)

Kuss Studio · Remote or hybrid, based in Portugal · Part-time, 15 to 20 hours a week

Kuss Studio is growing fast, and we’re looking for someone to take over the day-to-day money side: paying invoices, keeping our books clean and being the link to our accountant.

About Kuss Studio

Kuss Studio is a creative production studio based in Lisbon. We turn ideas into real-world experiences. We run Hungry4, our own events brand and record label, from club nights to large shows with international artists. We also produce events and brand experiences for big international brands. We’re a small team, so your work is visible straight away.

About the role

Every project we run means dozens of invoices: artists, venues, production suppliers, crew, bar and door staff. You’ll own that process across the studio: Hungry4’s events and releases, the productions we run for brands, and whatever we build next. A year from now, suppliers get paid on time, our books give a live picture of our cash and of how each project is doing, and our accountant gets what they need without chasing anyone.

What you’ll do

• Run the accounting mailbox. Invoices from artists, suppliers and staff arrive at our accounting mailbox. You check that each one is complete and correct (NIF, IVA, amount, bank details) and keep it filed.

• Make payments. Once an invoice is approved, you set up the transfer in our bank and send the proof of payment to whoever asked for it.

• Keep our books up to date. You record every payment in our accounting software and match it to the right supplier, invoice and project, whether that’s a Hungry4 event, a release or a production for a brand, and you reconcile our bank accounts.

• Be our accountant’s main contact. Our external accountant does the statutory books. You send them documents, answer their questions on IVA and payments, and help with whatever they need at month end.

• Chase what’s missing. Missing invoices, wrong IBANs, recibos that never arrived: you follow up until every file is complete.

Where this can go

As Kuss Studio grows, so does the role: building P&Ls for events and productions, budgeting new projects and digging into what makes a project profitable. It’s not part of the role on day one, but if it interests you, we’ll teach you how we do it.

What’s hard about it

Events are busy. Invoices pile up around big shows, and artists and suppliers want to be paid on time. You’ll need to stay calm and organised when a stack of invoices lands in the same week, and to push back on an invoice that isn’t right, even when the person sending it is in a hurry. We also run several brands and projects at once, so getting every cost onto the right project matters.

What we’re looking for

Required

• 2+ years in bookkeeping, accounts payable or supplier payments in Portugal

• You know what makes a Portuguese fatura or recibo verde valid, and how IVA works on them

• Fluent in Portuguese and English

• Good Excel skills

Nice to have

• Experience with accounting software such as QuickBooks or Xero

• Experience in events, music, hospitality, production or another project-based business

• An interest in P&Ls, budgets and financial analysis

You don’t need an accounting degree, and you don’t need to be a Contabilista Certificado: our external accountant handles the statutory side.

The details

• Hours: part-time, about 15 to 20 hours a week, with a flexible schedule

• Where: fully remote from anywhere in Portugal, or hybrid from our Lisbon office if you prefer. You need to be based in Portugal

• Contract: freelance (recibos verdes) or a part-time employment contract, whichever suits you

• Start: as soon as possible

• Team: you’ll work closely with our team and the founders

How to apply

Send your CV and a few lines on why this role fits you to contact@kussstudio.com, with the subject “Accounting & Finance Assistant”. Tell us which accounting software you’ve used. No cover letter needed.

We welcome applications from everyone.